How to Write Final Clean Proposals

A proposal is a formal document that outlines the details of the final cleaning services offered by a cleaning company. It serves as a crucial tool to secure new clients and projects in the competitive cleaning industry. 

A well-written proposal demonstrates the company’s expertise, professionalism, and tailored approach to meet client needs. Your proposal establishes a solid foundation for a successful working relationship and instills confidence in potential clients.

The construction industry has different types of projects which in turn require a scope of work tailored to meet the needs of specific project types.

In preparing your final clean proposal, the most important factor you should capture, besides your pricing is your scope of work.

An educational facility would require a different scope of work from a Police Fire department or a retail store. An auto showroom with lots of glass would require a different scope of work than a warehouse that may have very few windows. 

It is crucial in Final Cleaning to always understand the project type and write your proposal to cover the scope of work typical for that type of project. You should tailor your scope of work to meet the specific needs of each job type. This allows you to customize your proposal for that particular job and address in detail the needs of the General Contractor.

Your ability to capture the right scope of work is important because of the following reasons.

Demonstrates Competence and Proactiveness:

By including job-specific details in the scope of work, a cleaning company demonstrates its competence and proactiveness. It shows that the company understands the unique cleaning requirements of each job type and is prepared to address them accordingly. This level of specificity in the scope of work highlights the company’s expertise and professionalism.

Reduces the Project Manager’s Workload:

By including relevant job types in the scope of work, the cleaning company reduces the workload for the Project Manager. When the proposed scope of work already covers the specific needs of the project, your proposal stands out and the Project Manager doesn’t have to spend additional time and effort outlining the cleaning requirements. This streamlines the communication process and allows the Project Manager to focus on other project-related tasks.

Accommodating the Project Manager’s Scope of Work: It’s important to note that the Project Manager may have their own specific scope of work or expectations for the cleaning services. By tailoring the scope of work to the job type, the cleaning company can take into account the Project Manager’s requirements and incorporate them seamlessly into the proposal. This collaborative approach fosters a positive working relationship and ensures the cleaning services align with the project’s overall goals.

I suggest you have templates ready for each type of project. Something you can easily pull down, fill in your values, and submit. It helps you save time and allows you to be more efficient.

Companies have different cleaning proposal templates that they use to create their cleaning quotes. Some add detailed information about their company, the history, their team pictures, and many other details that lead to a bulky hard-to-read proposal.

We recommend using easy-to-use templates that save time for the Project Manager and contain all the relevant information that he needs to take a decision.

The Ganarpro Web App contains proposal templates that are straight to the point, easy to use, and help the project manager find the relevant scope of work and price information easily.

Check it out on the website ganarpro.com

Irrespective of the template you use, your proposal must contain the following elements:

• Your business name and address. Preferably a complete address with a zip code. 
• The Customer’s detail, in this case, the General Contractor you are dealing with.
• The name and location of the project
• Project Contact Roles
• The Scope of Work

Scope of Work

We already know that outlining the scope of work in a cleaning proposal is good practice. Generally, there are three broad types of work scope from which other types are derived.

Rough Cleaning:

Rough cleaning in post-construction cleaning refers to the initial phase of cleaning that takes place after construction or renovation work is completed in a building or space. This stage focuses on removing large debris, dust, and construction materials that are left behind from the construction process. 

The goal of rough cleaning is to prepare the space for further cleaning and the subsequent stages of the post-construction cleaning process.

Final Cleaning

Final cleaning is the next phase of the post-construction cleaning process, sometimes the last or the only mobilization required. 

Following rough cleaning. It involves detailed and comprehensive cleaning of the entire space to ensure that it is thoroughly clean, presentable, and ready for occupancy or use. The goal of the final clean is to remove any remaining dust, dirt, stains, and construction residue, leaving the area in a pristine condition.

Fluff or Buff Cleaning or Touchup cleaning

In the context of post-construction cleaning, “fluff” refers to the process of giving a final touch to the space to make it look pristine and appealing. It involves adding the finishing touches to ensure that everything appears neat, clean, and well-presented. Fluffing is typically done after the final clean, and it focuses on enhancing the aesthetics and overall appearance of the space.

Each of these broad scopes of work has specific tasks associated with them.

The rule of thumb is Rough Cleaning, heavy lifting, carrying out construction trash, scraping the floors, and light sweeping, usually to remove dust or trash. Etc. Essentially to make the building ready for the main cleaning.

Not all Project Managers ask for the rough cleaning scope. Some require their subcontractors in other trades to clean after them so the place is free of debris and trash, so they may not need the rough cleaning scope. 

Final cleaning, real thorough cleaning. Sweep, mop, wipe downs, etc, and any other activity with the intention of making the building move-in ready. 

What happens when you do not know the job type? Yes, there are many instances where it is hard to categorize the project and tailor your proposal to meet the specific needs of that project.

In Ganarpro, there is a template called the General Work Template. This is your go-to template when you are unsure of the specific job type. It captures the must-do scope in all job types.

Conclusion

To make your proposal more impactful, ensure that it is customized for each job type. This involves addressing specific pain points or challenges that are common in the industry, utilizing industry-specific terminology, and showcasing your relevant experience and expertise. 
Personalize the proposal by using the client’s name and incorporating any references or testimonials that align with the job type you are targeting. By tailoring your proposal, you not only demonstrate your understanding of the client’s unique needs but also position yourself as the ideal cleaning service provider for their specific project.